Answer:
Email is an instant form of business communication and it's hard to imagine a workplace that does not rely on email for the majority of its internal and external communications. There are numerous advantages of email communication, not least that it's expeditious and reliable. But email has several downfalls to go along with its benefits that sometimes make it a challenging way to send information.
Advantage: Expeditious Client Communication
When you require to get a paramount message to a client or business associate who is located thousands of miles away, one of the most expeditious ways to do it is by email. The advantage email has over the telephone in communication haste is that you can send annexations with an electronically mail that contain paramount documents or even a presentation to demystify your message. Phone calls take longer in general anyway, because you have to get through to the right person and catch them when they can verbalize. An electronic mail, on the other hand, can be sent expeditiously and be waiting for them when they're yare to review it.
Advantage: Availability and Portability
The incremented utilization of email has resulted in business people receiving hundreds of emails everyday. Yet, thousands of email messages can be archived into folders on your computer or handheld communication contrivance such as a cell phone to be retrieved when you require them. The accomodation of email averts you from having to keep file folders filled with papers. It additionally makes your consequential correspondence facilely portable without lugging around unwieldy file folders.
Advantage: Truncates Shipping and Mailing Costs
Aside from the cost of your cyberspace connection, email is free. One of the benefits of email communication is that you can send as many messages, files, videos, documents and presentations as you optate without having to pay anything. It significantly minimizes your company's shipping and postage costs as well as the time – and the cost of that time – you or a co-worker spend packaging documents for mailing, addressing them and getting them in the mail.
Disadvantage: Susceptibility to Loss
It would take a manual effort on the component of someone to access all of your paramount printed documents and eradicate them. But all of your electronic mails and paramount information can be disoriented with a simple hard-drive crash. If you store your electronic mail information on another server, then you could lose your data if that site goes down or out of business. Be sure to utilize a back-up method for paramount electronically mails that you preserve even for a short while, such as replicating them customarily onto a flash drive.
Disadvantage: Accessible to Others
When someone hands you a business letter, you are the only person that receives that letter. Never consider your electronic mails to be private. Since email is sent over networks, it's possible that others could gain access to them or receive them by mistake. An electronic mail can be intercepted by a hacker or peregrinate to an erroneous electronic mail address and wind up in someone else's inbox. Ergo, be meticulous what information you send in an electronic mail. If it's private information that you don't anyone else to optically discern, email may not be the best communication method to utilize. Your sensitive information and messages are very accessible to hackers and even unsuspecting recipients when you utilize email.
Explanation: I hope this helps you :)
