State that you will be attending the meeting.
I’m pleased to say I will be able to attend the May 4 accounting review meeting.
Thanks for your invitation; I’ll be happy to attend the August 6 New Customer Orientation.
Yes, I’ll be at the August 6 meeting in Plano.
Confirm any vague details such as location, time, travel arrangements, and so forth.
Can you suggest a nearby hotel?
Will someone arrange to have a company car there?
I will be staying at the Hyatt if you need to reach me before noon.
State your intentions to complete any pre-meeting preparation.
I have phoned my area supervisors to get their input and will be prepared to summarize their comments to the group.
Yes, I plan to bring with me the Fullerton report.
By the meeting time, I will have available all figures from our local region and will bring five copies of all the reports you mentioned.
I noted the reading assignment and intend to complete that before arriving.
I have phoned all committee members asking they prepare their input to present at the meeting.
The statistics you requested will be ready for printing next week, and I will mail them to you about a week prior to the meeting.
I have reviewed the packet of materials you sent and will be ready with my comments.
Suggest any other agenda items, if appropriate.
Is the agenda still open? If so, I’d like to add time for a discussion about ….
There’s one other thing I’d like to add to the agenda: ….
May I suggest two other topics for our meeting? One is for decision and one is for discussion only ….
