Question

Identify the five project management process groups, and briefly describe what happens in each. What types of activities occur before initiating a project? What are some of the typical challenges project teams face during each of the five process groups?

Answer 1

Answer:

Successful project management requires a precise set of skills, knowledge, flexibility, and creative problem-solving. Seasoned project managers know that along with years of experience comes a greater understanding of the complex interrelationships between all parts of a project from set-up to completion.

Explanation:

Leading effective projects requires not only strong general leadership skills, but also a methodological and responsive set of core processes and abilities.

The five phases are:

Initiating Process Group  

Defines the beginning of the project, setting all permits, authorizations and initial work orders in place to secure an effective and logical progression of initial project activities. Setting clear phases to work to be completed.

Planning process group  

set strategic plans in place to maximize workflow, and begin to assemble priority lists and plan team needs. Addresses a more narrow clarification of all project goals and expectations and puts in place the project infrastructure necessary to achieve the goals according to the timeline and the budgetary constraints.

Executing process group  

Involves managing teams effectively while orchestrating timeline expectations and reaching benchmark goals.

Monitoring and control process group  

Processing change orders, addressing on-going budget considerations, and mitigating unforeseen circumstances that may affect a team’s ability to meet initial project expectations.

Closing process group  

addresses the culmination of strong project management skills demonstrated throughout the other interrelated processes that guided the project. Following through to close all aspects of the process and submitting necessary paperwork on time

Some of the challenges that can be encountered during the process are:

securing necessary financial resources, and setting communication in place with stakeholders.

Phasing determinations are made so that a timeline and outcome benchmarks can be set in place.

Identifying and quantifying all stakeholders and other individuals who are impacted by the project.

Preparing the project charter.

Setting the teams in place to get the work done efficiently and effectively.

obtaining permits.

Supporting teams with the tools and knowledge needed to do the job most effectively

make sure no pieces have been left undone.

making last minute budget adjustments.

Answer 2

Answer:

Brief description of the project management processes

1. Initiating process: During the initiating process a project is defined and authorized. Vision of what to be accomplished is set.

2. Planning Process: Planning process involves preparing and maintaining a project management plan while considering the project aim and objectives.

3: Executing process: Executing process involves coordinating people and resources in order to achieve the stated plan.

4. Monitoring and Control Process: During the monitoring and controlling process project progress is monitored and measured to ensure that projects meets its deadlines and objectives.

5. Closing process: The closing process represents a process group with processes that are performed to formally terminate and conclude all tasks and activities of a project.

Explanation:

Before initiating a project, you need to consider things such as

1. Determine the scope, time, and cost constraints

2. Identify the project sponsor, select a project manager, develop a business case, discuss expectations of the project

3. And if needed, divide the project into smaller ones.

The typical challenges project teams face during each of the five process groups.

1. Initiating Process: During this process if authority is not clearly stated between organization or stakeholders it could lead to project collapse at the middle of project.

2. Planning process: Poorly defined goals or goals without objectives pushes project planning process in danger.

3. Executing process: Finding the right project management software and the right team for each project task

4. Monitoring Process: Miscommunication among team members cause conflicts.

5. Closing process: Accountability, lack of accountable statement is a challenge in this process