Question

Dear Mr. Trujillo: Subject: To all employees We’ve instituted a new process for requesting vacation time. Here’s how it will work. 1. Log-in to your timesheet account. 2. There’s a tab for time off requests. 3. Fill in the details for your request. 4. You’ll want to have contacted your manager and received an e-mail approval. 5. Attach the e-mail approval from your manager. We hope this new process will help to streamline time off requests. Contact the HR department if you have any questions. True or False: This is an effective organization for an instruction message. True False

Answer 1

Answer:

The answer is False.                                        

Explanation:

The qualities of effective communication are:

1. Completeness. Effective communications are complete, i.e. the receiver gets all the information he needs to process the message and take action. If the information is complete there is no need to see HR for any questions.
2. Conciseness: The communication was fairly concise. Conciseness is about keeping your message to a point.
3. Consideration: Effective communication takes into account the receiver’s background and points of view. There was no compliments at the beginning of the message. Second, the message assumed on point 2 that people will know what to do with the Tab for Requests.
4. Concreteness: Concreteness mitigates the risk of misunderstanding, fosters trust and encourages constructive criticism.
5. Courtesy: The tone of the email lacked courtesy.
6. Clearness: Clear communications build on exact terminology and concrete words, to reduce ambiguities and confusion in the communication process.
7. Correctness: Correct grammar and syntax vouch for increased effectiveness and credibility of your message. Formal errors might affect the clarity of your message, trigger ambiguity and raise doubts. The email opens up with an address to Dear Mr. Trujillo when it is supposed to go to all staff.

Cheers!