Question

A company purchased a high-quality color laser printer to print color brochures and sales proposals. The printer is connected to a marketing PC via USB and is configured as a shared local printer for use by the sales and marketing teams. The manager is concerned about the cost of consumables for the printer and does not want users to unintentionally print to the printer. What can be done to ensure that only authorized users can send print jobs to the printer?

Answer 1

Answer:

In order to ensure that only authorized users can send print jobs to the printer, the option of enabling the user authentication on shared printer can be used.

Explanation:

• The manager can create user Id and password only for those people who have the permission to send the printer jobs to the printer. In this way, whenever a command is given to the printer, it will ask the user credentials before doing the printing job. If the person is unable to give the credentials then the printing will not start.

• Moreover, it will decrease the probability of the printing unintentionally so it will save the resources from wastage.