Answer:
The group team needed for for the event are as follows: A team booking stalls for trade fair: A Size of 10 or more with sales skills, convincing skills and persuasion.
Team that will be used for executing and planning and the event: A Size 10+ with controlling, strategising, and communicating skills
Team that are seeking sponsorship: Size 5 having skills of effective good at financial planning and presentation.
The number of people required for the event is described as follow:
Need a large number of volunteers for stall booking. this task requires use of reference and personal contacts and contacting large numbers traders/ merchants. 10 or more people is wanted or desired.
Printing, secretarial ,accounting, and promotional task needs about eight people two for each job.
Planning and execution requires deciding cultural activities, and designing of layout, preparing the venue, getting permissions.
Explanation:
Solution
- Suppose the event that is being organized is institute level Trade fair with cultural evening by students, then following will be the composition of team stated as follows:
- Team that are seeking sponsorship: Size 5 having skills of effective good at financial planning and presentation.
Team booking stalls for trade fair: A Size of 10 or more with sales skills, convincing skills and persuasion
- Team seeking to participate in cultural event: A Size 4 having good coordination and relationship building skills
Team for executing and planning and the event: A Size 10+ with controlling,strategising, and communicating skills
Team members for accounting, secretarial, printing and promotional task – Size 8 book keeping and accounting skills, Documentation skills, creative and tech savvy.
The Number of people required for each of the above job/teams is discussed below:
- Need a large number of volunteers for stall booking. this task requires use of reference and personal contacts and contacting large numbers traders/ merchants. 10 or more will be desired.
- Planning and execution needs deciding cultural activities, designing of layout, preparing the venue, getting permissions.
- Secretarial, printing, accounting, and promotional task needs eight people two for each job.
Mode/Communication plan:
Messaging groups will be designed for ad hoc and frequent communication. Emails will be used for communicating important matters and letters, sharing facts, etc.
Daily meeting of team leaders with planning team in the morning is necessary and weekly full group come together will be carried out. Verbal communication will mainly be mode of communication in meetings but minutes of meeting will be formally be recorded in written form and communicated to all members through email.
Note:
Complete question: Staffing Human Resource Planning is essential in any organization, even a volunteer one. While you will not be conducting formal interviews of your team members, you need to have at least a basic understanding of the job responsibilities so you can make decisions on where they will make the biggest impact. For this section of your proposal, you will present a breakdown of the following: Summarize the groups/teams you envision needing for your event. How many volunteers may be needed for each; explain your reasoning. Describe how you plan to communicate with your team(s), including explanations of: How often you will communicate. What form(s) of communication you will use.
