Question

Write a short message/email/memo based on the following case scenario - As head of the occupational health and safety committee at your workplace, you are concerned about the practice of stocking employee kitchenettes with free coffee and cookies. Lately, you have begun to notice that stressed out employees routinely skip lunch and instead grab handfuls of cookies to eat at their desks. While you understand the necessity for the quick snacks, you feel that there is room in the budget to provide healthier alternatives to these high-fat, carbohydrate-laden snacks. In fact, your committee voted in favour of this but you feel some employees will resist this and be upset to lose the cookies and coffee. -- Now, write a short message/memo/email to all staff announcing that, effective next month, kitchenettes will be stocked with a selection of fresh fruit, whole-grain snacks, and spring water instead of the usual cookies and coffee. Consider which approach you should use -- direct or indirect -- before you write it. (Your message should be no longer than three short paragraphs.) *

Answer 1

Answer:

A Memo

To: All Staff

From: The Head, Occupational Health and Safety

Subject: Healthier Snack Alternatives

Date: November 17, 2020

To promote the overall health of our people, we have decided to remove from our kitchenettes all the usual coffee and cookies.

From Monday, November 23, 2020, the kitchenettes will be stocked with assorted fresh fruits, whole-grain snacks, and spring water.

We understand that old habits may be difficult to end, but we believe that these healthier alternatives will help each of us to maintain good health of mind and body.

Regards,

Tony Ugo

Explanation:

Memos (or memoranda) are used for short messages within an organization to communicate policies, procedures, and other official business information.  It is ideal for disseminating business information for internal consumption.