Question

Caroline is collaborating with several writers who are creating multiple documents. There is a single list of content that must be eventually covered by all the documents, and Caroline needs a way to “flag” which writer is covering which content; all writers will be looking at the exact same online version of the list. Describe how Caroline could quickly use colors in Word to show which content goes with which writer; be specific about which Word tool she should use and how that tool operates.

Answer 1

A Word document can be shared with multiple users by selecting the File menu at the top ribbon and then select Share from the drop down menu

Several writers can work together on Microsoft Word by using the co-authoring, sharing, and co-editing features in MS Word

In order to co-author the content list, Caroline, should

1. Create the content list document

2. Click on Share icon on the top right corner of the document

3. Ensure to save the document in OneDrive

4. Input the email addresses of the other writers who are working on the list

5. Enter a message to the writers to add the title of the content they are working on in the list

When the other writers open the link to the document sent to them in the email they receive, and they open the document in a web browser, by selecting Edit Document > Edit in Browser

The presence of a writer and their real time changes to the content list document, showing the content they are working on are shown by colored flags that has the author (writer) name next to the content they are working on

Learn more about collaboration in Word here:

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