Question

As a diagnostic evaluation of your writing skills, provide a well-organized, multi-paragraph writing sample that addresses the topic below. Your writing sample should be professional in language and tone. You work for ABC Corporation. Your company currently provides all full-time employees with a total of 15 days off during the calendar year. The time off is broken down as follows:
5 sick days (to be used anytime, without advance notice, but using two or more consecutive days requires documentation from a medical professional)
10 vacation days (must be scheduled and approved in advance)

Your boss, Jane Smith, has suggested changing the time off policy to allow employees to use their 15 days in any way they want, as sick days, personal days, and vacation time. Under this proposal, employees could take a personal or sick day any time they want, for two consecutive days, without advance notice or medical documentation. Additionally, employees would only need to schedule vacation in advance if they plan on taking off three or more consecutive days. Your boss has asked everyone on your team to consider this change.

Write an email to Jane expressing your opinion about the time off policy. Support your reasoning with examples and facts. Your finished email should be two-three paragraphs or 300-450 words.

Answer 1

In writing a professional email, one need to be careful and be concise by all means in order not to derail from the subject matter.

Addressing one's boss in an email requires a formal way of writing.

Formal writing

This is a type of writing used by those in business, legal or professional purpose and uses a professional tone.

Below are few tips in helping you write formally:

• Begin with a meaningful subject, remembering to keep it short and sweet, not forgetting your intentions.
• Address her properly in a formal language.
• Keep it concise and the note short.
• Make the message easy to read by adding paragraphs and indentation.
• Do NOT use slangs. Be as formal as possible.
• Be kind and friendly in speech.
• Keep your points at a professional level and speak fairly.
• Re-read the mail, check for grammatical error.
• Use an appropriate signature for a formal professional use.

What is an email?

Emails are messages transferred by electronic means from one computer user or another recipient through a given network.

Read more about writing here:

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