Question

Thomas is in charge of taking formal minutes during an Institute of Internal Auditors chapter meeting. Which of the following is the best advice for him to follow as he prepares these minutes?
a. Record only new business because old business will appear in previous minutes.
b. Omit his name and signature as the person recording the minutes because he is acting on behalf of the organization.
c. Avoid using the exact wording of motions because that would be too time consuming.
d. Record voting results and actions taken.

Answer 1

Record voting results and actions is the best advice for him to follow as he prepares the minutes when Thomas is in charge of taking formal minutes during an Institute of Internal Auditors chapter meeting.

Answer: Option D

Explanation:

Thomas who is responsible for taking formal minutes during the auditing. This means that he will discuss about what happened in the meetings, what were the topics of discussions and what were the points of agreements and disagreements in the meeting.

Thomas should make proper meaning of these formal minutes by recording the results so that a conclusion can be made out of the meeting and a decision can be drawn. The actions which were taken during the meeting should also be recorded.